What is a Procure to Pay Process?

 Procure to pay (P2P) is the process of buying something and paying the supplier. This may seem like a fairly simple thing, but in reality, there are many moving parts and steps involved.

A purchase order is a formal document that specifies the items to be purchased. It will include specifications and a timeline of when the goods will arrive. The order can be submitted to the vendor or approved by a manager.

Once the purchase order is approved, it will be sent to the accounts payable department for payment. The accounts payable department will then record the transaction in the accounting system.


The procure to pay cycle is often broken down into four stages: ordering, sourcing, receiving, and paying. Each stage has its own set of moving parts and activities.

A company will need to perform research on a prospective vendor before requesting services. This can involve sending a request for quotation. A company will also need to complete negotiations before obtaining a contract.

The procure to pay process can be streamlined using best practices and processes. Whether you're working with an internal department or a vendor, a software solution can help reduce costs and improve efficiency. A software solution will provide real-time data and insights that can improve your purchasing process.

A manual procurement process can be tedious and costly. While some companies use internal tools to manage the process, these may be outdated after years of changes.


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